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WHS System and Review

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Description

The objective of this document is to ensure the organisation is addressing and regularly reviewing all aspects of its WHS Management system. Completion of this document is one of the items used in calculating your organisation’s risk rating.

“Suggested Review frequency” is the recommended time for review however this may be varied depending on size and type of site. When completing this form quarterly please tick N/A for those items not completed at that time or not relevant to your site.

“Example Evidence” is the typical generic documentation that should be available to support a “Yes” answer to the criteria. Specific evidence may vary at individual sites.

The form should be completed Six Monthly and uploaded to the Jani King Safety Manager entering the information in the WHS System and Review Section of our online system. Alternatively, print a copy, fill in the details and place the completed record in your ‘WHS Folder’. If you do not have such a folder, please set one aside immediately.

JKSM System and Documentation Review

Report Date: 18/07/2013 12:00:00 AM

Entered By: support@enotia.com.au

WHS Management System
 CriteriaSuggested Review FrequencyExample EvidenceResponseComments/Actions
1.WHS policy & Procedures distributed in accordance with procedure.Annual / Site specificCurrent policy in on site WHS manual.NoTest Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment
2.WHS Policy & Procedures Manual to be available to all staff/contractors and made aware of new procedures as relevant.Annual / Site specificReviewed documents, distribution records, meeting records, staff updates, training records as relevant uploaded.NoTest Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment Test Comment
3.Toolbox talk Minutes retained on file.Six monthly /site specificMinutes, Action items completed and uploaded.NoTest Comment Test Comment Test Comment Test Comment Test Comment Test Comment
4.Task / Risk Assessments are undertaken prior to introduction of new equipment and work systems.Six monthly /site specificRisk assessment records and action plans uploaded & filed & installed in the onsite WHS manual.NoTest Comment Test Comment Test Comment Test Comment Test Comment Test Comment
5.Task/ risk assessments are undertaken when workplace hazards are identified.Six monthly /site specificRisk assessment records and action plans uploaded & filed & installed in the onsite WHS manual.Yes
6.Incidents /injuries are recorded and investigations undertaken using the task /risk assessment documentation.Six monthly /site specificIncident/injury, investigation records, action plans uploaded & filed & installed in the onsite WHS manual.Yes
7.All contractors must supply JSA’s which relate to the work activity they perform at each site.Six monthly /site specificRisk assessment records and action plans uploaded & filed & installed in the onsite WHS manualNoTest Comment Test Comment Test Comment Test Comment Test Comment Test Comment
8.All contractors must supply current copies of all relevant insurances including public liability insurance, workers compensation.Six monthly /site specificContractor Registration records uploaded & filed.NoTest Comment Test Comment Test Comment Test Comment Test Comment Test Comment
9.All contractors must supply copies of any current licences required to undertake the task at each location where a licence is required.Six monthly /site specificContractor Registration records uploaded & filed.NoTest Comment Test Comment Test Comment Test Comment Test Comment Test Comment
 Other site specific system issues  10.test  NoTest Comment Test Comment Test Comment Test Comment Test Comment Test Comment
11.tset  NoTest Comment Test Comment Test Comment Test Comment Test Comment Test Comment
Building / Workplace Infrastructure
 CriteriaSuggested Review FrequencyExample EvidenceResponseComments/Actions
12.Workplace Inspections for all clients are completed QuarterlyQuarterly / site specificInspection records uploaded or filedYes
13.Action items from workplace inspections are transferred to task / risk assessments and completed .Quarterly / site specificTask /risk assessments completed and uploaded & filedNoTest Comment Test Comment Test Comment Test Comment Test Comment Test Comment
 Other site specific building issues  
14.test  NoTest Comment Test Comment Test Comment Test Comment Test Comment Test Comment
15.test  NoTest Comment Test Comment Test Comment Test Comment Test Comment Test Comment
Specific Hazards
 CriteriaSuggested Review FrequencyExample EvidenceResponseComments/Actions
16.Chemical hazards have been identified procedures are in place to manage them and staff trained.Six monthly /site specificChemical register, safe work procedures, training records uploaded & filed in the onsite OHS manual.NoTest Comment Test Comment Test Comment Test Comment Test Comment Test Comment
17.All MSDSs are up to date and listed in Hazardous substances Register.Six monthly/ site specificChemical register, uploaded & filed in the onsite OHS manualNoTest Comment Test Comment Test Comment Test Comment Test Comment Test Comment
18.All chemicals are labeled correctly.Six monthly/ site specificAll containers labeledNoTest Comment Test Comment Test Comment Test Comment Test Comment Test Comment
19.Electrical appliance tagging undertaken in accordance with frequency in Procedures.Annual / Site specificElectrical tagging records uploaded & filed in the onsite OHS manualNoTest Comment Test Comment Test Comment Test Comment Test Comment Test Comment
Staff & Contractor Training
 CriteriaSuggested Review FrequencyExample EvidenceResponseComments/Actions
20.All staff have received WHS induction training that includes details of their individual responsibilities.Quarterly / site specificTraining documentation, Induction records uploaded & filed in the onsite OHS manual.NoTest Comment Test Comment Test Comment Test Comment Test Comment Test Comment
21.All staff have received individual job and task specific training including risk assessment training where relevant.Quarterly / Site specificTraining documentation, Training records uploaded & filed in the onsite OHS manual.NoTest Comment Test Comment Test Comment Test Comment Test Comment Test Comment
 Other site specific training issues  
22.test  NoTest Comment Test Comment Test Comment Test Comment Test Comment Test Comment
23.tset  NoTest Comment Test Comment Test Comment Test Comment Test Comment Test Comment
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